LogoStractusAI
Built for appointment-heavy teams

AI automation for appointment-heavy service businesses

We build the five systems clinics, med-spas, dental practices, and other service teams need to capture leads fast, process documents, follow up automatically, reactivate old contacts, and keep customers informed.

Best for businesses that live or die by booked appointments and quick follow-up

Best-fit offer

Best for appointment-heavy service teams

Speed to Lead

Reply before they call someone else.

Under 60s

Docs Processed

Collect forms without back-and-forth.

Same day

Follow-Up Coverage

Keep the sequence running until they book.

Always on

Reactivated Leads

Wake up people who already know you.

Warm again

Status Updates

Send updates without manual check-ins.

Automatic

78%

of customers buy from the first responder

80%

of leads never get a single follow-up

5 min

response = 21× higher qualification rate

MIT Lead Response Study · Harvard Business Review · InsideSales.com

The five systems we install

One implementation partner. Five systems. Each one removes a bottleneck that costs you revenue.

Speed to Lead

Respond to every new lead in under 60 seconds.

  • Capture leads from your site, ads, WhatsApp, or referrals automatically
  • Push them into your CRM or spreadsheet instantly
  • Trigger a reply in under 60 seconds by email, SMS, or WhatsApp
  • Alert your team when a lead replies or books
  • Setup documentation so your team can keep using it

Starting at $500 USD

Live in 1 week · 1 revision included

Document Processing

Collect intake forms, waivers, IDs, and files without back-and-forth.

  • Send forms automatically after inquiry or booking
  • Extract data from uploads and route it into your CRM
  • Flag missing fields and chase incomplete submissions
  • Organize files by patient, client, or job automatically
  • Keep a clean audit trail of what was submitted and when

Starting at $750 USD

Live in 1 week · 1 revision included

Follow-Up Systems

Turn slow replies and no-shows into completed bookings.

  • Run email, SMS, and WhatsApp follow-up without manual chasing
  • Send reminders before appointments or deadlines
  • Re-engage people who asked for a quote but went quiet
  • Stop follow-up automatically when they book or decline
  • See who is warm before your team spends time calling

Starting at $1,000 USD

Live in 2 weeks · 1 revision included

Database Reactivation

Wake up old leads, past clients, and inactive patients.

  • Segment your old list by last contact, service, or interest
  • Launch win-back sequences to dormant contacts automatically
  • Resurface the leads most likely to convert again
  • Track replies, bookings, and reactivation revenue
  • Keep the list warm so you are not starting from zero every month

Starting at $900 USD

Live in 2 weeks · 1 revision included

Status Notification

Keep clients, patients, and your team updated without manual check-ins.

  • Send automatic updates when a file, intake, or request changes status
  • Notify customers when documents are received or missing
  • Alert staff when approvals, bookings, or changes happen
  • Reduce "just checking in" messages and phone calls
  • Create a calmer experience for clients and front desk

Starting at $600 USD

Live in 1 week · 1 revision included

Best-fit customers

If you run an appointment-heavy service business, these are the two strongest fits.

Clinics

Scale Your Practice with Intelligent AI Agents

We install an AI receptionist that instantly answers patient questions on your website and books appointments at 2 AM when your front desk is asleep.

View page

Dental

Scale Your Dental Practice with Intelligent AI Agents

Built for dental practices that need faster booking, cleaner intake, automated recalls, and patient status updates.

View page

Before vs. After

What changes when your follow-up is automatic.

Before

  • Lead arrives → you see it 6 hours later
  • You reply on the go, inconsistently
  • You forget the second follow-up message
  • Proposal written in Word, sent 3 days later
  • No idea how many leads are in the pipeline
  • 80% of leads lost to silence

After

  • Lead arrives → automatic reply in 30 seconds
  • Standardized follow-up via email + messages
  • 5-12 automatic touches until converted or disqualified
  • Proposal generated and sent in minutes
  • Dashboard showing every lead and every stage
  • No lead forgotten, 24/7

How It Works

3 steps. No complications.

00

Discovery

You tell me which process you want to automate. I analyze your current flow and propose the solution.

00

Build

We build the entire system — automations, integrations, tests. You follow along and validate.

00

Launch

System live, documented, and running. You get support to make sure everything works.

Not sure which system you need?

Tell us what process is eating your time. We'll record a free 5-minute video showing exactly what we'd automate and how — no commitment, no pitch.

No spam. No sales calls. Just a Loom video with our honest take.

How we install the first system

We start with the bottleneck that is costing you the most revenue, then build around the tools you already use.

01

Map the bottleneck

We look at where leads, documents, or follow-up are getting stuck and decide what should be fixed first.

02

Build the system

We wire the automation into your current tools, test it, and make sure it works in the real workflow.

03

Launch and tune

You go live with documentation, adjustments, and support so the system keeps paying off.

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System Active

All systems operational

Efficiency98%
Tasks Automated14,203

Frequently Asked Questions

Appointment-heavy service businesses that depend on fast replies, intake, follow-up, and clear status updates.

Ready to stop losing leads between inquiry and booking?

Let's install the first system your business needs and remove the bottleneck costing you revenue.

No obligation. If there is not a clear first move, we’ll say so.